Official Call to Interim Board of Directors Meeting

To:  State Officers, Regional Directors, District Directors, State Committee Chairs, Local Organization Presidents, Immediate Past State President, and Publication Editor

By authority vested in me as President of the Tennessee Federation of Business and Professional Women’s Clubs, Inc., and pursuant to vote of members of the Board of Directors, a meeting of the Executive Committee and the Board of Directors is hereby called for Friday, November 7, 2008, and Saturday, November 8 2008.  All activities are scheduled at the Comfort Suites Hotel, in Lebanon, Tennessee.

The following items of business will be presented for consideration and action:

·        Consideration of matters from the 2008 BPW/USA National Conference requiring action by the Tennessee Federation.

·        Reports and recommendations from State Officers, Committee Chairs, Local Organization Presidents, Regional Directors, and District Directors.

·        Approval of appointment of additional committee members (executive committee only).

·        Election of nominating committee for 2008-2009.

·        Such other business as may properly come before the meeting to promote the work and effectiveness of the Tennessee Federation

·        The executive committee will meet on Friday, November 7, 2008 at 7:00 p.m. (Committee chairs having recommendations are invited to attend this meeting to present their recommendations, in writing.)

·        The Board of Directors will convene at 9:00 a.m. on Saturday, November 8, 2008.  Thereafter, all meeting and functions will follow the official program, as adopted.

·        All members of local organizations may attend meetings of the Board of Directors and may discuss matters presented for action.  However, the making of motions and voting are limited to the Board of Directors.

Registration fee of $20.00 applies only to those who pre-register on or before October 30, 2008.  The registration fee after that time shall be $30.00.  A request for refund of paid pre-registration and stated meals may be approved only if made in writing to the President and the Interim Board Chair by the person requesting refund, received no later than 72 hours prior to the first business meeting.  Half of only the registration fee will be approved only if made in writing to the State President and received no later than 24 hours prior to the first business meeting.  Registration fees are not transferable from one member to another unless the transfer occurs between members of the same Local Organization.  Transfers within a Local Organization will be allowed without prior approval of the State President.

                            Corresponding Secretary                                                         President